Platform
Shift swaps
Employees arrange it among themselves; you only approve.
The answer
With shift swaps in Planvyo, employees request a swap among themselves. The request is automatically forwarded to the manager for approval; once approved, the schedule updates immediately.
The planner as a dispatcher arranging every swap: that does not scale. Planvyo puts the initiative with employees and control with the manager.
Try it below, this is an interactive demo
Shifts this week
127
Open requests
3
Staffing today
92%
Hours this month
1.412
Staffing per day
| Mon | Tue | Wed | Thu | Fri | Sat | Sun | |
|---|---|---|---|---|---|---|---|
| EV Emma V. | 09–17 | 09–17 | 14–22 | 09–17 | 10–18 | ||
| DK Daan K. | 12–20 | 14–22 | 16–00 | 16–00 | |||
| SM Sofia M. | Leave | Leave | 18–02 | 18–02 | 18–02 | ||
| RO Ruben O. | 07–15 | 07–15 | 07–15 | Sick | 09–17 | ||
| LB Lena B. | 16–00 | 16–00 | 12–20 | Leave | 12–20 |
Swap applied, schedule updated
Requests
Sofia M.
Leave · 17–18 aug
Lena B.
Comp time · 21 aug
Ruben O.
Leave · 24–28 aug
Time sheet · Week 32
| Employee | Planned | Worked | Difference |
|---|---|---|---|
| Emma V. | 38,0 | 38,0 | 0,0 |
| Daan K. | 32,0 | 33,5 | +1,5 |
| Sofia M. | 24,0 | 24,0 | 0,0 |
| Ruben O. | 24,0 | 16,0 | −8,0 |
| Lena B. | 30,0 | 30,0 | 0,0 |
Deviations are flagged automatically
Team · 5 of 38
Emma V.
Manager
Daan K.
Staff
Sofia M.
Staff
Ruben O.
Administrator
Lena B.
Staff
Swap requests from employee to employee
Automatic forwarding for approval
Schedule updates immediately after approval
Both employees are notified automatically
Full history of swaps
Fewer texts, fewer calls, fewer mistakes
- Secure payment via Stripe
- Live right after checkout
- Cancel monthly
< 5 min
from checkout to live environment
€ 0
implementation and setup costs
100%
data in the Netherlands, GDPR-compliant
FAQ
Frequently asked questions
Can a swap happen without approval?
No. Every swap passes the manager or administrator, so staffing and qualifications always remain correct.
Do employees see who they can swap with?
Yes, employees see colleagues within their department and can send a targeted swap request.
What happens after approval?
The schedule is updated immediately and both employees automatically receive notice of the change.