Workforce scheduling that scales with your organisation.
Planvyo is the scheduling platform for businesses and HR teams: shift schedules, leave management, shift swaps and time tracking in one environment. Live within minutes, with the guarantees enterprise demands.
- Data on our own hardware in the Netherlands
- GDPR-compliant, DPA included
- Cancel monthly
Shifts this week
127
Open requests
3
Staffing today
92%
Hours this month
1.412
Staffing per day
| Mon | Tue | Wed | Thu | Fri | Sat | Sun | |
|---|---|---|---|---|---|---|---|
| EV Emma V. | 09–17 | 09–17 | 14–22 | 09–17 | 10–18 | ||
| DK Daan K. | 12–20 | 14–22 | 16–00 | 16–00 | |||
| SM Sofia M. | Leave | Leave | 18–02 | 18–02 | 18–02 | ||
| RO Ruben O. | 07–15 | 07–15 | 07–15 | Sick | 09–17 | ||
| LB Lena B. | 16–00 | 16–00 | 12–20 | Leave | 12–20 |
Swap applied, schedule updated
Requests
Sofia M.
Leave · 17–18 aug
Lena B.
Comp time · 21 aug
Ruben O.
Leave · 24–28 aug
Time sheet · Week 32
| Employee | Planned | Worked | Difference |
|---|---|---|---|
| Emma V. | 38,0 | 38,0 | 0,0 |
| Daan K. | 32,0 | 33,5 | +1,5 |
| Sofia M. | 24,0 | 24,0 | 0,0 |
| Ruben O. | 24,0 | 16,0 | −8,0 |
| Lena B. | 30,0 | 30,0 | 0,0 |
Deviations are flagged automatically
Team · 5 of 38
Emma V.
Manager
Daan K.
Staff
Sofia M.
Staff
Ruben O.
Administrator
Lena B.
Staff
The problem
Scheduling is too important for spreadsheets.
Leave requests by text, shift swaps in the group chat and a spreadsheet nobody dares to touch. Every change costs time, every mistake costs money and trust on the floor.
Fragmented communication
Changes reach the floor late or not at all. Employees work from outdated versions of the schedule.
No grip on leave and staffing
Who is available, who still has leave hours, where is understaffing looming? Without a system, it is guesswork.
Unaccountable processes
No audit trail, no roles and permissions, no export for payroll. That does not hold up under growth or scrutiny.
Platform
Everything for planning, in one system.
No separate tools for scheduling, leave and hours. One platform with clear roles, approval flows and payroll export.
Shift scheduling
Leave management
Shift swaps
Time tracking & QR check-in
White label
Integrations & API
How it works
From sign-up to a working schedule in minutes.
01
Start your environment
After checkout, your own isolated environment is deployed automatically. No implementation project, no waiting list.
02
Set up teams and shifts
Create departments with their own colour and capacity, invite employees and configure roles and permissions.
03
Plan, publish and adjust
Employees receive their shifts automatically. Leave and shift swaps run through approval flows; you stay in control.
Industries
Built for scheduling in your industry.
From hospitality to healthcare: every industry plans differently. Planvyo adapts with departments, shift types and rules that fit your operation.
Hospitality
Retail
Logistics
Leisure
Tourism
Healthcare
Security & compliance
Enterprise guarantees, as standard.
Planvyo runs on our own hardware in a Dutch data centre. Your data stays within the EEA, with daily backups and full GDPR tooling.
Data in the Netherlands
Own hardware in colocation in Ede, database included. Backups encrypted within the EU.
GDPR & DPA
A data processing agreement under art. 28 GDPR is part of the terms. Transparent list of sub-processors.
Access & audit
Roles and permissions, mandatory 2FA for administrators, audit logging of security events.
Continuity
Isolated environment per customer, daily backups and a 99.9% uptime SLA on Enterprise.
Enterprise
For organisations that ask for more.
SSO via SAML or OAuth, API access, a 99.9% uptime SLA, a dedicated account manager and audit support. Planvyo Enterprise is set up around your organisation.
Pricing
Transparent pricing, no surprises.
A fixed base price per month plus a rate per employee. Cancel monthly, 20% off with annual billing. All prices excl. VAT.
Starter
For small teams just getting started.
€19 /mo base
+ €2.50 per employee
Up to 25 employees
- Up to 25 employees
- 3 departments or teams
- Leave & shift swaps
- Roles & permissions (basic)
- Email support
Business
For teams that are serious about growing.
€49 /mo base
+ €3.00 per employee
Up to 100 employees
- Up to 100 employees
- Unlimited departments
- Full roles & permissions
- Availability included
- Audit log included
- Priority support
Scale
For chains and growing organisations.
€99 /mo base
+ €2.50 per employee
Up to 500 employees
- Up to 500 employees
- Everything in Business
- QR check-in included
- Time sheets included
- Payroll export included
- Volume discount per employee
- Fast-track support (4h response)
Enterprise
For large organisations with specific requirements.
Custom
Unlimited employees
- Unlimited employees
- Everything in Scale
- SSO (SAML/OAuth) included
- API & custom integrations
- 99.9% uptime SLA
- Dedicated account manager
- Custom DPA + audit support
All prices excl. VAT. Employees are updated pro rata on your invoice. Price changes are announced at least 30 days in advance.
- Secure payment via Stripe
- Live right after checkout
- Cancel monthly
Blog
Knowledge on scheduling, leave and regulation.
Practical guides for planners and HR teams, written by the makers of Planvyo.
Locations
Rooted in the Netherlands, built for the world.
From hospitality in Amsterdam to logistics in Venlo and teams in Berlin or Barcelona: Planvyo knows the planning challenges of your region.
FAQ
Frequently asked questions
Which plan fits my organisation?
Starter is for small teams up to 25 employees, Business for growing organisations up to 100, Scale for chains and larger operations up to 500 with all add-ons included. Beyond that, or with specific requirements such as SSO and an SLA, Enterprise is the right choice.
How does per-employee billing work?
You pay a fixed base price plus a rate per active employee. When you add or remove someone, your invoice is automatically updated pro rata. No manual invoicing, no surprises.
How fast can I start?
Immediately. After checkout your own environment is deployed automatically and you can create departments and invite employees right away. No implementation project needed.
Is there a trial or demo?
We work with a personal demo: book one via the contact page and we will show Planvyo with your case. You can start within minutes afterwards, and you are not locked in: you can cancel monthly.
Can I cancel monthly?
Yes. Annual contracts are never mandatory. If you do choose annual billing, you receive a 20% discount.
Where is my data stored?
On our own hardware in a data centre in Ede, including the database. Backups are stored encrypted within the EU. Your data stays within the EEA.
Is Planvyo GDPR-compliant?
Yes. A data processing agreement under art. 28 GDPR is a standard part of the terms, with a transparent list of sub-processors. For Enterprise, a custom DPA and audit support are available.
Can Planvyo be white-labelled?
Yes. Your name, logo and colours are free. Your own subdomain (yourcompany.planvyo.com) costs an additional €29 per month; a fully custom domain is available via Enterprise.
What happens when I outgrow my plan limit?
You simply move to a higher plan; your data and settings carry over one-to-one. You can upgrade at any time from your dashboard.
What if I want to leave?
Your data is yours. You can export at any time during your subscription, and after cancellation we keep your data for 30 days for export. After that, everything is permanently deleted.